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To submit
an abstract, it is first necessary to log into ProgramMaster. If you have not used
ProgramMaster before, you will first need to register
on ProgramMaster. Registration is free.
Once you
are logged in, the process of submitting is as follows:
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Select "Submit an Abstract" from the Main Menu.
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A list of upcoming conferences and associated symposia that are currently
collecting abstracts will appear. Select the symposium to which the
abstract is to be submitted.
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The Abstract Submission Form will appear. Complete the presented fields
as instructed (details as to what to include in each field are provided).
- When all
of the fields are completed, click the "Submit My Abstract"
button to submit your abstract to the symposium organizer.
| Submitting
an Abstract on Behalf of Someone Else |
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ProgramMaster
is very strongly oriented toward meeting participants working in
the system themselves as opposed to other individuals working on
the participant's behalf. It is recognized, however, that it is occasionally
necessary for an individual who is not participating in the meeting
to submit an abstract on behalf of another individual or group of
individuals.
If you
submit an abstract and are not one of the participating authors,
please note such in the "Additional
Requirements/Comments" section of the abstract submission form. This
will signal the ProgramMaster staff to make the appropriate rights
and authorship adjustments to the abstract (be sure to tell us to
whom the ownership rights should be transferred). Including this
detail will also serve to notify any listed coauthors as to what
is happening when they receive the automatic e-mailed notification
of the submission having been made. (You will not want them to think
that you've taken ownership of their presentation.)
Once you
submit an abstract, the system will automatically generate the following
e-mail messages as certain benchmarks are reached:
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An
acknowledgement to you confirming your submission and recapping the
essential elements of the abstract.
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A
notification to your co-authors (at least those for whom you have
provided an e-mail address) alerting them that you have submitted
an abstract that lists them as a co-author. The substance of the submission
will be recapped.
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A
notification to the symposium organizer that a new abstract is ready
for his/her review.
- A notification
to you and your co-authors concerning the acceptance/rejection of your
abstract.
- A notification
of the tentative time and location scheduled for the presentation to
be delivered.
- An invitation
to submit a manuscript to the symposium proceedings if one is planned.
- A reminder
of the manuscript submission deadline for the proceedings if a proceedings
is planned and if you have not already submitted a manuscript.
Once your
abstract is submitted, it will be assigned a status. This status is
automatically updated as the abstract progresses through the various
steps of the approval process. The statuses of your abstract submissions
can be viewed by
selecting "Presenter/Author Tools" from the Main Menu.
This same link will provide you access to the submission as well. The
following statuses may be shown:
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Submitted:
The abstract has been submitted but has yet to be reviewed by the
organizer. If you wish, you still have the opportunity to make
a change to the abstract. You and the co-authors will receive
an e-mail confirmation and recap of the submission.
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In
Review: The abstract is being reviewed by the symposium
organizer. You can view the submission, but you can no longer
edit it.
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Accepted:
The symposium organizer has accepted the abstract as submitted, and
your proposed presentation will be included in the technical
program of the meeting. An e-mail message will be sent to you
and the co-authors to alert you as to the acceptance of the
abstract. You can view a submission with this status, but you
can no longer edit it. Any changes that need to be made should be sent to staff at programming@programmaster.org.
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Accepted
if Modified: The symposium organizer has accepted your abstract
on the contingency of changes being made. The required changes will
be communicated to you via an e-mail message. In this message, you
will be given a date by which you must make the required changes
to your submission.
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Saved
But Not Submitted: You began to create an abstract submission,
but did not complete it. You have editing access to the abstract
until the abstract submission due date. If you do not formally
submit the abstract by the deadline (by clicking the "Submit
My Abstract"
button), the draft document on which you have been working will be
neither submitted nor considered by the symposium organizer for
potential inclusion in the meeting program.
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Rejected:
The symposium organizer has reviewed the abstract and found it unacceptable
for inclusion in the meeting program. An e-mail message will
be sent to you and the co-authors to alert you as to the rejection
of the abstract. Reasons for the rejection, if any have been
provided by the organizer, will be contained within the e-mail
message. You can view a submission with this status, but you
can no longer edit it.
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Cancelled
Prior to Acceptance: Prior to the abstract being reviewed
by the organizer, you have decided to withdraw it from consideration.
The status is assigned by the author by clicking the "Cancel
this Submission" button at the bottom of the abstract.
The organizer will not consider the abstract for inclusion
in the meeting program. Once cancelled, an abstract cannot
be reopened.
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Cancelled
After Acceptance: At some time following acceptance of
the abstract, you decided that the abstract must be withdrawn
from the meeting. This status can only be assigned by the ProgramMaster
staff (programming@programmaster.org).
You can view a submission with this status, but you can no
longer edit it.
You may
only edit abstracts that have specific statuses as shown via the "Presenter/Author
Tools" link from the Main Menu. From this menu item, you will
see the statuses of all submissions that you have made under the current
log-in identity. You will also see which items are available for viewing
only and which are available for editing.
Only abstracts
with the following statuses can be edited:
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Submitted
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Saved
But Not Submitted
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Accepted
if Modified
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