- Each presenter
is notified of the time and location of his or her presentation as soon
as possible (usually, three or more months in advance of the meeting
date) via e-mail.
- Copying,
printing, faxing services are usually provided by the Convention Center at a
minimal cost to the attendee.
- Student
monitors are on-site in the session room to provide assistance to organizers
and presenters.
- Each
meeting room is typically equipped with the following resources (for
specific details about the symposium in which you will participate,
refer to an abstract submission form):
- Podium
with Microphone
- Screen
(Appropriately Sized to Room)
- Laser
Pointer
- XGA
High-Resolution LCD Projector
- Switcher
(Enables Three or More Laptops to Be Connected to the Projector)
- Other
special equipment can be requested when submitting the abstract proposal
form.
- Presenters
must supply their own laptop computers if one is to be used during the
presentation.
- Authors should prepare their audio/visual materials before arriving. The opportunity to employ a meeting-specific PowerPoint template is provided when an abstract is approved.
- Please
keep in mind that meetings are very international in nature, attracting
attendees from around the world. Many of these individuals speak English
as a second language.
- Each presenter
is required to attend "authors' coffee" on the day of his
or her presentation. This breakfast meeting provides an important opportunity
for authors and session chairs to meet and coordinate final details
on the presentation of papers.
- Each presenter
must register for the conference; pre-meeting registration is strongly
encouraged. Registration and housing reservation forms are available
via the home page for each meeting. To access these pages, visit the Meeting Home Page.
- Each poster author is provided a 4 ft. x 4 ft. poster board for display purposes. Authors are responsible for the set up and tear down of their printed materials. Posters should comprise diagrams, charts, figures, illustrations, etc.; they should not be text-intensive. All material should be readable from a distance of 6 feet (2 meters).
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